Sample evidence log for a custom headwear purchase order: the buyer decision
A sample evidence log lets a buyer reconstruct what was reviewed without relying on memory. Give every physical sample a durable identity before photographs or comments are circulated.
Connect samples, photographs and review comments
Record sample identifier, receipt date, supplier reference and specification revision. Label each photograph with its sample and view. Track who currently holds the physical item so a later review does not unknowingly compare another sample carrying a similar informal name.
Apply the review to your buying program
For a retail buyer, route decisions to merchandising, receiving and listing owners as appropriate. Track the exact SKU and launch scope affected by a change. A product-data update should remain pending until its responsible owner has reviewed the accepted supplier instruction.
Keep observation history separate from approval status
Add dated comments and dispositions instead of overwriting an earlier review. Identify missing photographs or measurements explicitly. A complete log entry proves traceability of the review, not acceptance of characteristics that nobody examined.
Keep the decision evidence
Maintain a searchable sample index with custody, evidence links and current disposition. Preserve earlier comments so a correction can be verified against the original request.
Authorized CDHB product scope
Owner-authorized product scope: B2B custom headwear programs for brands, wholesalers, importers, and promotional-products distributors
MOQ: eligible custom programs can start at 50 pieces; final MOQ must be confirmed against style, materials, colors, logo treatment, trims, and packaging
