A mixed SKU carton allocation sheet describes how styles, colors and sizes are distributed across shipping cartons. Preparing it before packing gives the buyer and supplier a shared reference for checking the assortment. The sheet should reflect the confirmed order and packing plan rather than an assumed standard ratio.
Define each SKU in the allocation
Use the same identifiers as the purchase order and label artwork. List the style, color, size and any decoration or packaging version that distinguishes the item. Resolve unclear names before assigning quantities. Two caps with similar photographs may require different labels or destinations, so visual similarity alone should not determine whether they share a SKU.
Record carton contents explicitly
Give each carton or documented carton range an identifier and list the planned quantity of each SKU. State whether the carton contains one assortment or several separated groups. Keep units and totals visible so that the receiving team can reconcile the sheet. Carton capacity, protection and final packing dimensions need supplier confirmation for the actual product and packaging.
Reconcile the shipment totals
Sum the carton quantities by SKU and compare them with the confirmed shipping quantity. Check both item totals and the number of cartons. Record partial quantities or changes as exceptions with a decision owner. Do not silently adjust an assortment to make a spreadsheet total match; the buyer must be able to see which quantity was changed and why.
Link allocation and carton identification
Keep carton identifiers aligned with the approved carton marks and packing list. If cartons are split by warehouse or delivery destination, record that assignment without relying on a color code alone. Ask the supplier to confirm the final packing reference after packing. A proposed allocation is a planning document until the packed shipment has been checked against it.
Handle packing changes with a revision
When an assortment or carton assignment changes, update the allocation version and identify the affected cartons. Retain the previous version as superseded and share the current reference with the receiving team. Document unresolved shortages or excess units separately. The allocation record supports receiving checks but does not replace agreed shipping documents or prove that uninspected cartons contain the stated assortment.
