Compare the sample with the approved brief
Check the hat style, intended use, requested colors, closure, logo treatment, trims, and packaging against the same brief used for the quotation. Record each difference instead of relying on a general statement that the sample looks correct.
Review decoration and visible construction
Inspect logo size, placement, edge quality, thread or print coverage, panel shape, seams, visor alignment, closure operation, and loose threads. Separate required corrections from preferences so the supplier receives a clear change list.
Confirm the specification record
Attach the approved artwork, sample reference, color references, measurement notes, trims, labels, and packaging instructions to one dated approval record. Mark unknown values as pending confirmation rather than filling them with assumptions.
Link approval to the purchase order
Restate the approved style, variants, quantity, logo treatment, packing instructions, and open questions in the purchase-order record. This keeps production, inspection, and receiving teams on the same version.
Release only after the decision is traceable
Record the approver, date, sample version, accepted exceptions, and remaining actions before bulk release. Final MOQ remains subject to the complete combination of style, materials, colors, decoration, trims, and packaging.
Eligible custom programs can start at 50 pieces; final MOQ must be confirmed against style, materials, colors, logo treatment, trims, and packaging.
