Pre-shipment inspection records for a custom headwear order for promotional product distributors: the buyer decision
A pre-shipment inspection record should let a reviewer identify what was inspected and what remains unresolved. A statement that goods were checked gives no basis for deciding whether the findings apply to the shipment.
Identify the lot and references actually inspected
Record purchase order, lot, SKU coverage, inspection date and sample identifiers. Attach the acceptance criteria used and photographs linked to individual findings. State any unavailable cartons or variants so the report does not imply coverage it did not achieve.
Apply the review to your buying program
Distributors should identify which findings require the end client's review and which the supplier may correct under an agreed instruction. Keep the client's acceptance separate from an internal sales preference. Obtain an explicit disposition when a correction changes the campaign's approved design.
Connect findings to disposition and recheck evidence
Separate observations from accepted exceptions and corrective actions. Record who may authorize shipment and what evidence closes each issue. A photograph of a repaired item does not demonstrate that the affected quantity has been rechecked.
Keep the decision evidence
Retain a findings register with location, affected scope, decision owner and closure evidence. Record release authority separately from the inspector's completion of the report.
Authorized CDHB product scope
Owner-authorized product scope: B2B custom headwear programs for brands, wholesalers, importers, and promotional-products distributors
MOQ: eligible custom programs can start at 50 pieces; final MOQ must be confirmed against style, materials, colors, logo treatment, trims, and packaging
