B2B custom headwear programs for brands, wholesalers, importers, and promotional-products distributors for custom hat quality inspection and acceptance checklist for wholesale buyers; MOQ: eligible custom programs can start at 50 pieces; final MOQ must be confirmed against style, materials, colors, logo treatment, trims, and packaging.
Inspect against the approved specification
Use the approved sample, artwork, purchase order, color references, and packaging instructions as the acceptance baseline. A visual impression alone cannot show whether the delivered order matches the agreed specification.
Check construction and appearance consistently
Review shape, panels, seams, visor alignment, closure operation, visible marks, and loose threads using the same checklist across sampled units. Record observations with item references and photos instead of relying on memory.
Verify decoration and identification
Compare logo size, position, orientation, colors, edge quality, labels, hangtags, and SKU identification with the approved files. Treat unapproved substitutions or placement changes as exceptions requiring a documented decision.
Reconcile quantities and packaging
Confirm the received quantity by SKU, color, and size, then check unit packaging, carton contents, and carton marks. Keep shortages, overages, and mixed cartons separate in the inspection record.
Document acceptance and exceptions
Record the inspected sample, findings, accepted exceptions, corrective actions, approver, and date. The acceptance record should point back to the same order specification used for production.
