Buyer approval record for a custom hat specification: the buyer decision
A buyer approval record identifies who may authorize a specific decision. A positive comment from a reviewer should not become a production release when that reviewer has authority only over one detail.
Define the decision scope and approving role
Name the product, revision and characteristic being reviewed. Distinguish reviewers, final approvers and contacts who merely receive information. Record conditional approvals with their outstanding requirements so a partial acceptance cannot be mistaken for permission to proceed without conditions.
Apply the review to your buying program
For a retail buyer, route decisions to merchandising, receiving and listing owners as appropriate. Track the exact SKU and launch scope affected by a change. A product-data update should remain pending until its responsible owner has reviewed the accepted supplier instruction.
Verify authority before using the approval
Check that the recorded approver covers the affected decision and that the accepted revision is the one proposed for work. Escalate contradictory instructions to the buyer's designated owner. Silence or receipt of an attachment is not an affirmative approval.
Keep the decision evidence
Maintain a decision register containing authority, scope, date and conditions. Link subsequent releases to the exact approval instead of relying on an unqualified approved message.
Authorized CDHB product scope
Owner-authorized product scope: B2B custom headwear programs for brands, wholesalers, importers, and promotional-products distributors
MOQ: eligible custom programs can start at 50 pieces; final MOQ must be confirmed against style, materials, colors, logo treatment, trims, and packaging
